How to prepare yourself for a commercial business relocation

Offlice relocation

If you have a commercial business, you’re likely going to have many opportunities for growth. If for instance you eventually come across a good deal or a good location for a new headquarters, you’re likely going to consider a business relocation. Regardless if you have a big or a small team, moving to another place of work can be a challenging prospect – especially if it’s your first time. However, below are tips on just how you can prepare yourself for a commercial business relocation, so you can have a rough idea on where to start and how to fully make sure your company transitions to your new office smoothly.

First, however, here are a few numbers. As of 2017, the rapid and continuous recovery of the housing industry has had experts predicting that the number of people who will move may increase in a few years. In fact, more than half of people that moved back in 2016 moved interstate or outside the country, with 20-percent of movers having moved because of jobs. In terms of businesses, companies spend as much as $16,229 annually – which is huge for company expenditures. Although costs in terms of specifics vary from company to company, statistics find that it may cost more to relocate current employees compared to newly-hires. On average, it costs as much as $97,166 for current employees to be relocated, compared to $72,627 for new hires that have homes. For renting, $24,216 is the average cost to relocate current staff, and $19,309 for new hires. With these numbers, it’s obvious that commercial business relocation isn’t willy-nilly – but there are better ways for you to make your relocation work for the better. Here are some of those methods:

Make a checklist and a timeline

It’s very likely that your plan to relocate your business did not happen in a snap. Try to make sure your business relocation follows a timeline, and make sure everyone in the company understands how this timeline works. Aside from that, create a moving checklist that has a list of all essential things that may be needed throughout the move. These include logistics such as your new office floor plan, your information technology infrastructure in the new office, your phone systems, and other forms of utilities.

Get a mover you can trust

Business relocation tends to be challenging not because of internal affairs, but logistics in general. There are certain materials or equipment that may potentially be compromised somewhere in the moving process that may have a detrimental effect to the business in general. Try looking at this list of the top 10 cheap moving companies and find one that understands the kind of sensitivity your materials may have, and the kind of care that should be put into moving them to your new location.

Coordination and communication

If you have a larger or mid-sized office, try to divide your departments into teams and have people assigned to lead them into doing tasks. These leaders will also inform you immediately of issues they may have experienced in the old office space that should be avoided in the new one. The pre-moving phase is the best way to communicate big changes that could occur for the betterment of operations without compromising daily work.

Pack when you have the time

Always allot a certain time of the day leading into the move that will have you, other staff, alongside other professional service providers (if needed) to start packing things into their respective packaging. This allows the moving process to go on faster in the days leading into and during the move.

The Bottomline: Planning Is Always Good

If you’ve come this far with this article and if you already have a few plans in mind for your transition to your new headquarters, then you’re already on the right track. Remember, proper relocation is not just having everything ready for transport and ready for placement, but rather making sure you have the right adjustments prepared for your business operations during the transition period of your relocation. Things such as sales, deliveries, supplies, and other internal and external factors of your operations have to be clarified, assessed and evaluated in order to make sure your relocation is fruitful, and planning about them as early as now can definitely make your relocation quite the painless journey.